St. Helena of the Cross Council 18332 - Officers Duties

Chaplain:

• A priest chosen annually by the GK, DGK and trustees

• Serves as spiritual advisor to the brother Knights and families of the council

• Provides his message to members at the beginning of the meeting

• The chaplain should attend meetings of the council whenever his schedule allows, as his guidance is a great benefit

Grand Knight (GK)

• presides over all meetings

• Appoints program and membership directors

• Appoints committees and needed

• Countersigns checks and orders for payment

• Responsible for the council's Ceremonial Term

• Maintains working relationships with the council's Chaplain, District Deputy, Insurance Agent, as well as with other local service organizations (ie. food pantries, soup kitchens)

Deputy Grand Knight (DGK)

• Assists the GK with operation of the council and any other duties assigned to him by the GK

• In the absence of the GK, presides at council meetings

• Recommended to serve on the council's Retention Committee

Chancellor (Chan)

• Has the duty of strengthening the members' interest in council activities

• Assists the GK and DGK with their duties as assigned

• Recommended to serve on the councils Admission Committee

Financial Secretary (FS)

• Upon recommendation of the GK and the Trustees, the financial secretary is appointed for a 3-year term that is approved by the Supreme Knight

• the prospective financial secretary must also complete and submit the Application for Appointment as Financial Secretary (#FS-101)

• Under Section 130 of the Laws of the Order, the FS is automatically bonded in the amount of $5000.  Additional bonding may be provided at a cost of $7 per thousand by contacting the supreme secretary's office

• Collects money, in the from of dues from members.  Responsible for sending billing notices and initiating retention measures by providing a list of delinquent members to the GK to prevent members from being suspended for nonpayment of dues

• Ensures that the council membership records are updated and that new members sign the constitutional roll

• Receives honorary and honorary life membership cards for distribution to qualified members

• files various reports and membership/insurance transaction with the Supreme Council Headquarters

• Responsible for completing and submitting the IRS form 990 for the council (U.S. only)

• Keeps the seal of the council and affixes the same to membership cards, resolutions and other official documents as necessary

Recorder

• Responsible for keeping and maintaining a true and permanent record of all actions of the council and maintains all correspondence of the council

Treasurer

• Handles council funds

• Receives money from financial secretary and deposits it in the proper council accounts

• Responsible for paying all council expenses, including assessments from the Supreme Council 

• Under Section 130 of the Laws of the Order, the Treasurer is automatically bonded in the amount of $5000 when reported the Election of Officers form (#185).  Additional bonding may be provided at a cost of $7 per thousand by contacting the supreme secretary's office 

Lecturer

• Appointed by the GK

• Responsible for providing suitable educational and entertaining programs under the "Good of the Order" section of council meetings 

Advocate

• Acts as parliamentarian for the council

• Should have a working knowledge of Robert's Rules of Order, Charter, Constitution & Laws. council by-laws, and parliamentary procedure 

• When needed, will seek legal assistance from the State Advocate

Warden

• Responsible for supervision and maintaining all council property

• Sets up council chambers for meetings and exemplifications

• Oversees Inside & Outside Guards (IG / OG) 

Inside/Outside Guards

• Attend the doors of the council chamber, checking for current membership cards and allowing entrance

Board of Trustees (BoT)

• Consists of GK and 3 other elected members

• Supervises all financial business of the council and conducts the Semiannual Audits

• Trustees are elected for terms of 3-years.  At the first election of a new council, 3 trustees shall be elected, one of hold office for 1-year or until the next regular election, one for 2-years or until the second next regular election, and the other for 3-years or until the third next regular election, as determined by lot among themselves.  Thereafter, at each succeeding election, one Trustee shall be chosen for a term of 3-years

Membership Director (MD)

• Appointed by the GK

• Collaborates with the GK and council leaders on council membership goals for the year

• Manages the Recruitment Committee, Retention Committee and Insurance Promotion Committee Chairmen as they implement the council's membership activities

• Plans and coordinates the council's schedule of recruitment programs

• Ensures that Membership Applications (#100) are transmitted by the FS to both the Membership Records Department at the Supreme Council and the General Agent

Program Director (PD)

• Appointed by the GK

• Collaborates with the GK in setting the calendar of council programs for the year

• Manages PD as they implement the council's programs and activities

• Keeps accurate records of council programs for reporting on the Annual Survey of Fraternal Activity and the Columbian Award Application

• Keep council's Public Relations Chairman informed of all programs and activities for promotion to local media 

Faith Director

• Appointed by the GK, in consultation with the PD

• Responsible for all Faith based council programs

• Keep accurate records of the council's Faith Programs including Refund Support Vocations Program (RSVP), if applicable

Family Director

• Appointed by the GK, in consultation with the PD

• Responsible for all Family based council programs

• Keeps accurate records of the council's Family programs including Food for Families and Family of the Month/Year, if applicable

• Must complete all required KofC Safe Environment training (kofc.org/safe) and must also pass a Background check 

Community Director (CD)

• Appointed by the GK, in consultation with the PD

• Responsible for all Community based council programs

• keeps accurate records of the council's Community programs including Coats for Kids and Global Wheelchair Mission, if applicable

• Must complete all required  KofC Safe Environment training (kofc.org/safe) and must also pass a Background check 

Life Director (LD)

• Appointed by the GK, in consultation with the PD

• Responsible for all Life based council programs

• Keeps accurate records of the council's Life programs including Special Olympics and Ultrasound, if applicable